CSPS P&C POSITIONS & VACANCIES

President 

The President is responsible for:  

  • The successful functioning of the P&C Association  

  • The attainment of the P&C Association’s objectives  

  • Ensuring that the P&C Association takes part in decision-making processes in the school 

  • Fostering fair participation of all members and ensuring that all new members are made to feel  welcome  

  • Supporting volunteers  

  • Consistent adherence to the constitution  

  • Acting as the P&C Association’s spokesperson when public statements or actions are needed 

  • Setting up lines of communication with the Principal  

  • Being signatory on the Association’s bank accounts  

  • Chairing meetings (see fact sheet: Chairing Meetings) but, in the absence of the President, one of the  Vice-Presidents will chair the meeting or the meeting can elect a chairperson from the members  present for that meeting.  

Secretary

The Secretary is responsible for:

  • Preparing, in consultation with the President, all meeting agendas  

  • Attending every meeting and taking notes of the discussions in order to produce a set of  Minutes for subsequent distribution to members and for receipt, possible amendment and adoption  at the following meeting.

  • Receiving and tabling all correspondence as well as writing and dispatching outgoing correspondence  as resolved/appropriate  

  • Issuing notices of all meetings and maintains official records of the P&C Association such as the  constitution, by-laws, rules of subcommittees, Incorporation Certificate, ABN details, list of financial (voting) members, Minutes, Attendance book  

  • Preparing and submitting annual insurance applications.  

Treasurer

The Treasurer is responsible for:

  • Complying with financial accountability requirements

  • Receiving and depositing monies, maintaining records and presenting accounts.

  • Being signatory on the Association’s bank accounts

  • Presenting a report in the form of an income and expenditure statement together with a reconciled bank statement each P&C meeting

  • Ensuring that all funds held and handled by P&C are properly and openly accounted for

  • Ensuring that the various sub-committee financial records have been kept properly

Vice President x 2 - one vacancy

  • Backup chairperson

  • Supporting the president, secretary, and treasurer in their roles

  • Shadowing the treasurer and secretary to act as a back-up

  • Often assigned oversight of key operations - uniform shop, band etc

  • Signatory to P&C Association bank accounts

GET IN TOUCH ABOUT AN EXEC ROLE

SUBCOMMITEE ROLES

Community Partners Co-ordinator:  VACANT

  • Managing the Community Partners Programme and the end to end process in identifying sponsors and onboarding them. Our package exists it’s is to consider potential new sponsors only.

  • Ensuring Community Partners Programme businesses are engaged and represented by banners or as appropriate at events, fulfilling the Community Partner Programme sponsorship items

  • Requesting from the community prizes and donations for raffles/prizes or leading the drive for them.

Events Co- ordinators  x 2- The event coordinator/committee is responsible for:  VACANT

  • Organising and the core community events on the P&C calendar (Lunar New Year & Back to School celebration, School Discos, as well as Election Day Fundraising stalls in an Election year

  • Setting the calendar for the year with dates & theme for each event, food performers, preparing  flyers, posters etc  

  • Budgeting, reporting to the Executive on event costs etc  

  • Maintaining the P&C Cupboard & Events Assets  

  • Liaising with the Volunteers Coordinator for each event  

  • Assessing other fundraising opportunities  by assisting leasing with SRC ideas or Environmental Warriors

Second hand uniform Co-ordinator

This role is responsible for:

  • Organising and running a regular second hand uniform stall

  • Organising and maintaining stock in the shed

  • Communicating the dates to the community

Grants Co-ordinator - This role is responsible for:

  • Researching available grants and working with the School Executive to apply for relevant grants

  • Work closely with the Executive & Principal to understand strategic goals and relevance of grants

Movie Night Coordinators - This role is responsible for:

  • Liasing with the Principal to agree the date 

  • Book the screen and movie license

  • Have the children pick the movie from a shortlist

  • Organize a food truck

  • Organize popcorn and refreshments 

  • Sell tickets via the website 

  • Call for volunteers to serve and sell refreshments 

  • Movie screen represents advertising opportunity for local sponsors - place all community partner logos on screen 

  • Register the event for insurance purposes 

Read-a-thon Co-ordinator and committee This role is responsible for:

  • Promoting reading during Read-a-thon month at the school 

  • Organising the Lights Off Torches On event

Ride to school coordinator  - This role is responsible for:

  • Work with the teachers to plan and implement a Ride to School Program.  

  • Schedule a Ride2School Day event each term, including participation in National Ride2School Day.   Prepare newsletter, liaise with City of Sydney council (Sydney Cycle ways) and Surry Hills police.   Liaise with Bourke Street Public School to coordinate a Bike Bus each term.  

  • Enter Hands Up Data for Crown Street Public School each term (a record of the number of students  riding/walking/scooting/skating to school vs- bus & private car).  

Website coordinator 

This role is responsible for:

  • Maintaining the P&C website  

  • Considering ways to improve the website and streamline P&C work